How to Streamline Online Event Registration

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When it comes to making online purchases, customers want it to be quick, easy and straight-forward. The same is true with event registration. Here are some tips for streamlining your registration process and giving your customers a great purchase experience.

1. Identify Attendee Personas

Do you have different kinds of attendees coming to your event? For instance, speakers, students, and exhibitors are all different kinds of attendees. Each one may require a different registration process. Exhibitors may need to select their company’s booth placement and students may pay less than full conference attendees. Identify all your possible attendee types and then decide what information each person needs to provide and/or receive during the registration process.

2. Map Out a “Registration Path” for Each Attendee Type

Once you have your attendee types, map out a registration path for each one. This includes planning the webpages every attendee type will be led through before confirming their registration.

Be sure to consider the information you need to collect from them. For example, are there additional sessions or products they need to purchase? Or contact information they must to provide?

3. Keep it Short

As you create your registration paths, remember to keep it short. Best practice is to include a maximum of 5 form webpages and keep the whole checkout process under 1 minute.

Otherwise, your registrants can get “form fatigue.” One study found that 25% of people abandon their online purchases because “the process was taking too long.”* That’s 25% of your revenue walking out the door! So keep it short so you don’t lose revenue.

4. Match the Appearance

Style your registration website after your main company website. Doing so makes customers feel as if they are still on your website when they begin their registration. This gives them a level of comfort and trust when going through the registration process. They’ll also be less likely to ditch the process because of security concerns.

5. Find the Right Technology Solution

The last step for streamlining your registration is finding the right event technology solution. Write a “Request for Proposal” for all the things you require. This RFP should include requirements for processing payments and building a site with the features you need. Also, look for a provider that can integrate with your database so all your data is kept accurate and in one place. By keeping registration records in your database, you will be able to pull accurate reports and execute follow-up marketing anytime you need. Integration also allows you to pre-populate data fields for attendees who are members of your organization or have registered before. This speeds up the process for repeat customers.

Looking for more ways to streamline your next event? Please contact us at

This article was written by Kate Dodd of Expo Logic, an InGo integration partner. Looking for ways to improve your next event? Contact Expo Logic at


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